Today’s business world is heavily reliant on written information, from business plans, reports and proposals to stories written about businesses for publications on the internet or in print. But how do you boost your professional writing skills and strengthening your reach in business writing?
Well, honing your writing skills for business purposes takes a lot of practice, patience and persistence. And business writing, the type of writing used in organizations to communicate with internal and external audiences, is a bit more complicated. It's formal writing that requires a higher degree of precision and being concise when getting your ideas and opinions across.
Your communication skills, in this particular case, will define not only how you communicate with your clientele, but also with your partners. And your ability to get your message across to the masses will determine the success you achieve in your practice.
Fortunately, there are a number of writing tools online that come in handy to assist with business writing and general language mastery. Here are five tools that will boost your business writing skills and help you succeed.
In any business, you will find yourself sending emails to different people. More often, you’ll see that the content of the email messages is similar. In such case, you need not waste your time typing the same information over and over again. Instead, you can get Gorgias, a Google Chrome extension.
Gorgias is a free email add-in that can help you to create flawless templates. You can generate email templates for Yahoo Mail, Gmail, and Outlook. With Gorgias, it’s possible to incorporate Salesforce and Stripe – other online platforms for your business.
An advantage of using Gorgias is getting customer profiles without having to switch to another app to retrieve the information you require. You also get a live chat with your clientele and instant notifications when they come online. This boosts efficiency and helps you save valuable time.
Getting your message across to your readers requires having a grip on the language. How fluent are you with language? Your choice of words and flow of sentences is crucial. Nothing disappoints readers like an apparent lack of language mastery. It’s very irritating!
Thesaurus will be a much-needed tool to avoid such mishaps. It’s an invaluable vocabulary tool that will help you master the language. Our choice of words when communicating is paramount. Use of a single wrong word can distort the meaning of your message. Therefore, the thesaurus will help you with meanings of words, their synonyms and history.
The advantages of using the thesaurus are that you get to avoid being repetitive with words, as you can opt to use their synonyms. The thesaurus also gives daily vocabulary tips to help you attain language mastery. It also helps you simplify words that are a bit more complex since most readers frown upon complex word choices. It’s a very simple tool to utilize, and can help you become a master wordsmith.
As a business writer, your ability to engage your audience in your article all comes down to your ability to make clear and concise statements. Your articles must have some flow and be as interesting as possible to capture your readers’ attention. ProwritingAid is a tool that can help you with that.
ProwritingAid will assist with checking for grammatical errors and enriching your writing style by offering insightful suggestions. Other than being a grammar, spelling and punctuation checker, it also helps with checking for plagiarism, detecting clichés and overused words, and assessing readability – ‘an all in one’ writing tool.
Well, ProwritingAid won’t be a replacement for the real editor but it definitely makes proofreading and editing a whole lot easier, and saves on time.
Getting your article to stand out requires flow. For readers, it feels awful having to spend time and effort trying to read an article that doesn’t flow well. An article or report lacks flow when the ideas presented are all over the place—even if the article is grammatically appropriate. Such articles, with a lack of organization regarding the flow of ideas, could turn out differently if the writer utilized Wridea.
Wridea is a tool that logs ideas and provides a service for organizing, discussing and refining them. When writing any business content, the first step is always jotting down ideas and organizing them. With Wridea, you can log ideas you have anywhere, anytime as soon as you get them, and share them with your partners.
Business writers can also take advantage of brainstorming tools offered by Wridea. Moreover, this tool is beneficial as it incorporates a collaborative aspect—deliberations on ideas with business partners or team members are instant and updated. It’s useful for organizing your ideas, brainstorming on them and sharing them with partners, friends, and other users.
Stoodle is a free online platform that provides writers real-time collaboration and communication with tutors. It’s a learning tool that will assist you as a writer improve your writing. So why use Stoodle? Stoodle provides an avenue for you to have continuous practice to be successful in writing.
Tutors and students get to interact in real time and solve problems almost instantly. Collaborations with your team members are also viable. Other features offered include permanent storage of virtual classrooms, image uploads and an opportunity to have your personal tutor to help you harness your business writing skills.
See Also: Best Web Resources for Writers 101.
Spotlight book of the month
by Daymond John
If you are a fan of great stories about how entrepreneurs have risen from humble beginnings to start successful businesses from scratch, The Power of Broke is a must read.
Shark Tank star and Fubu Founder, Daymond John embodies this in true form through his origin story and inspiring rise to fame narrated within The Power of Broke.
This motivating business book will give you a boost, and help you scrape, hustle and dream your way to the top.
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